Trevor AI
Turns your to-do list into a time-blocked daily plan
- Category
- Productivity & Automation
- Pricing
- Free tier for personal use; Pro from $5/mo billed annually ($6/mo billed monthly)
- Best for
- Trevor AI is a good fit for individuals — freelancers, students, founders, remote workers — who already keep a task list and a calendar and want an affordable AI layer to convert to-dos into an actual scheduled day, with the flexibility to drag-and-drop adjust anything the AI suggests.
- Official site
- www.trevorai.com
- Last updated
- August 2026
Trevor AI, built by Trevor Labs (based in Europe, with roots reportedly close to a decade in personal productivity tooling), is an AI-powered daily planner that merges task management and calendar scheduling into a single interface. Rather than functioning as either a pure to-do list or a pure calendar, Trevor connects a user's task lists (from its own Task Hub, Todoist, Google Tasks, or Microsoft To Do) with their calendars (Google, Microsoft/Outlook, iCloud) and then uses AI to estimate how long each task will take, find open slots, and propose a time-blocked schedule. The core action is "Plan My Day" — a one-click function that auto-schedules a user's outstanding tasks into their actual calendar, which can then be adjusted via drag-and-drop.
Beyond auto-scheduling, Trevor includes a Focus Mode (a single-task view with a timer, notes field, and AI-generated task breakdown into steps), an "Ask Trevor" conversational assistant that can add, schedule, or reschedule tasks in bulk via chat, a Smart Scheduling Queue for prioritizing backlogged tasks, and a daily "Start My Day" email with progress insights and AI coaching. The company positions Trevor against competitors like Reclaim.ai, Motion, and Akiflow, framing itself as simpler and more manually-overridable than Reclaim's rule-based recurring-habit approach, less expensive/complex than Motion's project-management-oriented positioning, and more AI-feature-focused than Akiflow's broader integration list. Trevor is available as a web app for desktop and mobile browsers, with a companion Google Play Android listing; the product pledges not to sell or share user data and is GDPR-compliant, hosted on Google and AWS infrastructure.
Trevor AI is a good fit for individuals — freelancers, students, founders, remote workers — who already keep a task list and a calendar and want an affordable AI layer to convert to-dos into an actual scheduled day, with the flexibility to drag-and-drop adjust anything the AI suggests. It's a weaker fit for teams needing shared/collaborative scheduling, users who want a native mobile-first app, or buyers who rely heavily on published third-party review data (G2/Capterra) to vet a tool, since Trevor AI has limited visibility on those platforms.
Key features
Plan My Day / Plan My Week
One-click AI scheduling that analyzes open calendar time and unscheduled tasks, then generates a full time-blocked day or week automatically.
Predicted Task Duration
Trevor's AI auto-assigns an estimated duration to each task based on patterns, which users can manually override.
Smart Scheduling Queue
A prioritization mechanism where users add tasks or whole lists to a queue that Trevor proactively helps schedule, including in bulk.
Focus Mode
A distraction-reducing single-task view combining a timer, a notes field, and an AI-generated five-step breakdown of the task at hand.
Ask Trevor
A chat-based assistant that can add, schedule, reschedule, and bulk-manage tasks conversationally, with context on the user's calendar and preferences.
Multi-calendar and task-list sync
Real-time two-way sync with Google Calendar, Microsoft/Outlook calendars, Google Tasks, Microsoft To Do, and Todoist, keeping scheduled tasks consistent across tools.
Recurring Scheduled Tasks
Both scheduled and unscheduled tasks can be set to recur, supporting habit tracking alongside one-off to-dos.
Personal AI Model & Coaching
Trevor's model adapts to an individual's planning patterns over time, and a daily 'Start My Day' email delivers progress insights and AI coaching.
Pricing breakdown
Free
- Task Hub with lists, colors, notes
- Smart Planner synced to one calendar
- Unlimited task scheduling with drag-and-drop
- Focus Mode
- Predicted task duration
- AI scheduling suggestions
Pro
- Multiple calendar accounts
- Personal AI model that adapts over time
- Recurring scheduled tasks
- Smart Scheduling Queue
- Personal scheduling insights dashboard
- Rescheduling suggestions
- Ask Trevor chat assistant
- Scheduling Blocks and Scheduling Calendar
Pros and cons
Pros
- Trevor blends to-do lists and calendar events in one draggable interface, avoiding the common problem of tasks and meetings living in separate apps that never talk to each other.
- The Pro plan is priced notably lower ($5-6/month) than most AI scheduling competitors like Motion or Reclaim, making it accessible for individual users and freelancers.
- Ask Trevor supports bulk conversational actions (e.g., rescheduling many overdue tasks at once), going beyond a simple chatbot wrapper.
- Support for Todoist, Google Tasks, and Microsoft To Do alongside Google/Microsoft/iCloud calendars covers most common personal productivity stacks.
- The vendor explicitly commits to not selling or sharing user data and follows GDPR standards, which matters given the tool needs deep calendar and task access.
Cons
- Trevor is delivered as a web app rather than a polished native mobile app; its Google Play listing shows only 100+ downloads, suggesting the mobile experience is a secondary access point rather than the primary product.
- Independent, verifiable review data (G2, Capterra, Trustpilot, App Store) is sparse compared to larger competitors, making it harder to validate real-world satisfaction at scale from third-party sources.
- AI-predicted priorities and durations don't always match a user's actual preferences, requiring manual correction, per user feedback cited by third-party reviewers.
- Being a small team (Trevor Labs) means a narrower integration roadmap than larger competitors like Akiflow, which emphasizes breadth of task-manager integrations.
- Heavier AI planning and coaching features (personal AI model, Ask Trevor, insights dashboard) are gated behind the Pro tier, so the free plan is fairly basic.
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Compare →Frequently asked questions
Is Trevor AI free to use?
Yes, Trevor AI offers a free plan for personal use that includes Task Hub, single-calendar sync, unlimited task scheduling, Focus Mode, and basic AI scheduling suggestions; Pro unlocks multi-calendar sync, the Ask Trevor assistant, and deeper AI personalization for $5-6/month.
Is Trevor AI a calendar app or a to-do list?
Both — it's a planner that integrates task lists and calendar events into one interface, so scheduled tasks show up as calendar events and can be managed from either view.
How does Trevor AI decide when to schedule a task?
Its AI predicts each task's likely duration, scans the connected calendar(s) for open time, and suggests an optimal slot, which users can accept with one click, drag elsewhere, or edit manually.
What calendars and task managers does Trevor AI integrate with?
It integrates with Google Calendar, Microsoft/Outlook calendars, Apple/iCloud Calendar, Google Tasks, Microsoft To Do, and Todoist.
Is there a mobile app for Trevor AI?
Trevor AI runs as a web app accessible on desktop and mobile browsers, with a companion Android listing on Google Play; there is no heavily promoted native iOS app.
How is Trevor AI different from Reclaim.ai or Motion?
Trevor AI emphasizes one-click AI scheduling with full manual drag-and-drop override rather than Reclaim's rule-based recurring habit system, and it targets individual users with simpler, lower-cost plans compared to Motion's executive/team-oriented project management focus.
Ready to try Trevor AI?
Head to the official site to explore pricing and start a free trial where available.
Visit Trevor AI →